The Maritime Institute of Malaysia (MIMA) is an independent policy research institute set up by the Malaysian Government to undertake research on matters relating to Malaysia's maritime interests.
MIMA is currently seeking candidates for the position of SECRETARY/SENIOR SECRETARY to be based in Kuala Lumpur.
Responsibilities:
Provide full secretarial support to the centre head, manage the centre's diary and appointments;
Maintain effective filing of documentation, records, minutes, notes and correspondence;
Handle travel arrangements including accommodation, flight ticket bookings and transfer arrangements;
Provide support and assistance to the centre head in managing output, workflow and deadlines;
Assist in coordinating meeting arrangements, required materials and follow up on project matters;
Liaise with other centres especially the Administration Unit when organizing conference or meeting;
Draft minutes for all meetings, memo, letters and other related documents for the centre;
Perform and relay accurate and timely messages, and respond to queries where possible; and
Undertake any other duties as directed by the Director General from time to time.
Requirements:
Candidates must possess at least a Professional Certificate, Diploma, Bachelor's Degree, Post Graduate Diploma preferably in Administration, Secretarial, Office Management or any related discipline or a minimum of 3 years working experience in a similar capacity.
Strong sense of confidentiality, meticulous, responsible, mature and pleasant personality.
Good command of English language.
Independent while being a team player.
Good computer skills in Microsoft Word, Excel and Power Point applications.
Your application supported by a detailed curriculum vitae, current and expected salary and a recent photograph should be submitted by or before 10 May 2012 to:
Director of Administration and Finance
Maritime Institute of Malaysia
Unit B-06-08, Megan Avenue II
No. 12, Jalan Yap Kwan Seng
50450 Kuala Lumpur
Or emailed to: vacancy@mima.gov.my
**Only shortlisted candidates will be notified